Community Behavioral Standards

Community Behavioral Standards are based on a concern for and acceptance of responsibility to educate those living in the University’s residence halls. This process is a collaborative effort between Residential Life, our staff, and residents. It is a system that is built upon a respect for the rights and the responsibilities of all parties. Community Behavioral Standards are incorporated into the regulations developed for and published by individual residential units. These standards acknowledge the rights and responsibilities needed to foster inclusive and engaged community living experiences.

Community Behavioral Standards are intended to ensure a respectful community for all residents and their guests so that community members:

  1. Develop an acceptance and tolerance for differences that do not produce detrimental effects within the residential community.
  2. Modify behavior that is or may be harmful to others or destructive to property belonging to other residents, their guests, or the University community.
  3. Hold their peers responsible for their behavior with a primary emphasis on an educational resolution of complaints against individuals. There is also an understanding that violations can occur that are so detrimental to the community that the housing contract of a resident may be suspended or terminated in order to maintain a respectful residential environment.
  4. Continue the development of residents with the understanding that development is: (a) Continuous—requiring a continuing, appropriate enforcement of the Community Behavioral Standards as defined on this webpage as well as regulations; (b) Consistent—requiring a reasonable effort to maintain the regular enforcement of standards throughout the residential communities. When violations occur, there must be a reasonably consistent and appropriate use of sanctions for those residents who are found responsible for violations; (c) Influenced by the environment—requiring immediate definition of standards through the specific regulations by Community Advisor (CA) staff at initial floor meetings and by staff and residents who work and live with students.

Ensuring the integrity of our Community Behavioral Standards is the responsibility of the following people:

  • Each resident needs to accept responsibility for informing their residential peers of the effect of their behavior on themselves and the rest of the community.
  • A resident who is responsible for a violation of standards needs to accept responsibility for their actions and engage in appropriate behavioral changes.
  • Staff of each residence hall/apartment complex needs to ensure fair and impartial enforcement of standards for all members of the community and report promptly and accurately all alleged violations.
  • Residence Directors (RDs) and/or Assistant Residence Directors (ARDs) needs to ensure prompt investigation and fair and impartial informal resolution (administrative conference) to resolve complaints, provide sanctions when appropriate, and supervise staff to ensure that standards are appropriately, consistently, and fairly enforced.
  • Hearing Officers and the Student Conduct Board members need to be well-trained to ensure that due process is provided, that residents appearing before the board are heard fairly, and that appropriate sanctions are imposed when responsibility is determined.
  • The Coordinator of Student Conduct needs to diligently oversee the operation of the conduct system, train staff and Student Conduct Board members in their roles and responsibilities as part of the conduct system, fairly allege violations of individuals through complaints, and review the resulting decisions, holding staff accountable for their actions in this area.

In summary, the philosophy of this system places primary emphasis on an educational and developmental process. Educational and developmental values are realized in outcomes where residents acknowledge, as appropriate, their responsibility for violation(s) of our standards and resulting infringements on the rights of individuals and the residential community. An increased understanding of self and others and a positive change in behavior is the ultimate desired outcome.

Rights and Responsibilities

Each student has the right/responsibility to:

  • Read, study, and sleep without interference, unreasonable noise or other distractions.
  • Have personal privacy within one’s residence hall room.
  • Live in a clean and safe environment.
  • Have guests with the understanding that guests will honor other's rights.
  • Be free from physical and emotional intimidation and harm.
  • Expect that his/her personal belongings will be respected.
  • Comply with residence hall staff.
  • Report residence hall and university violations to appropriate staff.

Alcohol

Residential Life is committed to sustaining an academic environment that promotes the health, safety, and well-being of all members of our community. As a department, we recognize the misuse and abuse of alcohol and the use of illicit drugs poses a threat to our community as well as the educational mission of the University of Minnesota. While we respect the individual freedom of our community members, that freedom comes with an expectation that members of our community will act responsibly and that their behaviors will not endanger their lives or the lives of others. As a department, we believe that substance use is not an acceptable excuse for behavior that violates community standards. As a result, we seek to provide an environment free from the detrimental effects of alcohol and drugs.

We realize that some individuals may decide to use substances in violation of Residential Life’s Community Behavioral Standards, the Student Conduct Code, and state and federal law. Should you choose to do so, we urge you to act responsibly. Be aware of your surroundings, your personal health and safety, and the impact that your choice will have on other individuals, neighborhoods, and the overall community. If you decide to use these substances, be prepared to take responsibility for your behavior, as Housing & Residential Life and the University will hold you accountable. You may also face potential legal consequences imposed by the City of Crookston and Polk County, or the State of Minnesota.

Possessing, consuming, or being in the presence of alcohol is prohibited.

Help Your Neighbor (Medical Amnesty)

Acute intoxication is a serious matter. It is the cause of numerous injuries and deaths across the United States every year. If you see another student or member of the University community who is in need of medical care and support related to the consumption of alcohol or other substances, seek help immediately by calling 911 and alert the Community Adviser (218-289-0604) on duty.

The University of Minnesota’s Student Conduct Code and Residential Life’s Community Behavioral Standards are aligned with Minnesota’s Medical Amnesty statutes in both spirit and substance. This means that Residential Life will not apply disciplinary sanctions for underage possession and consumption of alcohol if a student contacts a 911 operator to report that they or another student is in need of medical assistance for an immediate health or safety concern. To be eligible for Medical Amnesty under state law and institutional policy, the following conditions must apply:

  • The student who initiates contact must be the first person to make such a report;
  • This student must provide a name and contact information;
  • This student must remain on the scene until assistance arrives; and
  • This student, the individual in need of care, and any other helpers must cooperate with authorities.

The student who receives medical assistance and up to two “helpers” acting in concert with the student initiating contact with a 911 operator shall also be immune from disciplinary sanctions.

Because Residential Life recognizes the potential application of disciplinary sanctions could deter students from seeking medical attention for themselves or others, we will apply Medical Amnesty when the above conditions are met. However, a student requiring emergency evaluation or treatment at a medical facility may be required to complete an alcohol assessment or education program. This is not considered a disciplinary response, but rather an educational intervention aimed at reducing the harmful effects of alcohol use on the individual student and their residential community. Please remember that whether alcohol is involved or not, Golden Eagles are active bystanders. Help keep each other safe by visiting stepup.umn.edu.

Controlled Substances

The possession and consumption of controlled substances and being in the presence of, or being under the influence of, controlled substances (e.g., illegal drugs, drug paraphernalia such as bongs, pipes, etc.) is strictly prohibited and may result in termination of residence hall contract. This excludes the use of pharmaceuticals when prescribed by a medical professional and consumed in a manner consistent with their directives. The odor of marijuana or any other controlled substance is sufficient to warrant an alleged violation of this policy.

Guests

All students residing in the residence halls are responsible for their guest, the behavior and actions of their guest, as well as the use of any residence hall room while the guest is in the building or on hall property. Residents are also responsible for any damage or vandalism their guests may commit. Nonresident guests are prohibited from using residence hall/apartment laundry facilities. One guest pass per day per resident. Guests in the halls after 10:00 pm, must be registered with the On Duty Community Adviser or the Centennial Front Desk by 10:00 pm.
The decision to have an overnight guest and visitation must be mutually agreed upon with your roommate(s). All guests may be invited to spend a maximum of six nights per semester and no longer than two consecutive nights at any one time. This includes on and off campus students. If a guest plans to stay more than one consecutive night, the guest must be registered for each night they plan to reside in the halls. All guests must be at least 16 years of age to stay overnight in the residence halls. All guests must be escorted at all times and should not be unaccompanied in the room/apartment without prior approval of the roommate(s).

Any person involved in an incident who is not an assigned occupant of the apartment, room or suite space where the incident occurred will be deemed a “guest." Guests who are also residents in on-campus housing will be directly held responsible for their behavior by Residential Life.

  • Students are responsible for all activities occurring in their residence hall/apartment complex rooms and shared living spaces, where applicable. Therefore, students are expected to properly secure their living area(s) at all times (all assigned occupants of a room, suite, or apartment may be subject to the same behavioral response as the actual violators, which includes sanctions received if found responsible for violation(s)).
  • Students are responsible for ensuring that all guests know and behave consistently with Community Behavioral Standards. Students are responsible for the conduct/behavior of their guest(s) while in the hall/apartment community.
  • Overnight guests are permitted in a residence hall/apartment complex for no more than two (2) consecutive nights or six (6) nights per semester, and they must abide by all housing and University policies.
  • All overnight guests in the residence hall/apartment complex must be sixteen (16) years of age or older. In incidents (including but not limited to policy violations, medical emergencies, and/or incidents of sexual misconduct) involving non-resident guests under the age of 18 in on-campus communities, police may be called to respond to the incident.
  • Guests may be asked to leave at any time.

Disorderly Conduct

Disorderly conduct within or immediately surrounding residence halls disrupts our community and is not permitted. Residents will be responsible for guest behaviors. Behavior that causes harm, alarm, or disturbance is prohibited and further outlined below:

  • Harm to Others/Self: engaging in conduct that endangers the physical and/or mental health, safety, or welfare of another person. This includes, but is not limited to, physical assaults, threatening, stalking, harassing, intimidating, brawling, fighting, or domestic/relationship violence;
  • Pranks: engaging in prank activities;
  • Public Disturbance/Disruptive Behavior: engaging in conduct that incites or threatens to incite a breach of the peace; breaching the peace; or obstructing or disrupting the normal operations of the University and infringing on the rights of others, including disrupting the living or learning environment;
  • Threats: making threats of harm directed at others or at self;
  • Bullying: aggressive behavior directed at another person, either in person or through electronic means, that causes stress or harm and is repeated over time, including but not limited to assaulting, defaming, terrorizing, making obscene gestures, or invading privacy;
  • Sexual Misconduct. See Board of Regents Policy: ​Student Conduct Code, Section IV., Subd. 8.​; and Administrative Policy: Sexual Assault, Stalking, Relationship Violence​; or
  • Other discriminatory harassment: engaging in unwelcome conduct against a person on the basis of that person’s race, ethnicity, or other protected status, which has the purpose or effect of unreasonably interfering with the person’s academic performance or participation in University programs, or creates a hostile, intimidating, or offensive learning or living environment.

Fire Regulating and Fire Alarms

Tampering with any fire alarm mechanism or fire extinguishers, signs and designations of the overall fire alarm system in the building will not be allowed. Hanging items from sprinkler pipes or fixtures is prohibited. Do not cover smoke detectors. Notify Residential Life or Security Services of any possible faulty smoke detectors immediately. Candles and incense are prohibited and will be confiscated immediately and without warning. Halogen lights, candle warmers, lava lamps, or other devices that impose a fire hazard warning are not allowed. No live Christmas Trees may have lights displayed upon them. Every student is required to evacuate building if a fire alarm sounds. Staff may have to enter rooms to ensure evacuation. Students cannot re-enter a building until permitted by hall staff.

  • For the safety of all students living in our halls and apartments, it is prohibited to have open flames or other materials that constitute fire hazards on housing property including candles, candle warmers, incense, or other materials (such as live fresh cut evergreen trees, and wreaths). Any candles or incense found may be confiscated. Motorized vehicles (e.g., mopeds, motorcycles, hoverboards, etc.) may not be brought through or stored within the residence halls.
  • Hookahs or any smoking paraphernalia that has the potential for an open flame are not permitted in the residence halls.
  • Due to hazardous materials in various lighting devices, the potential for fire, and chemical safety hazards, the following items are not allowed: halogen lamps, torchiere lamps, neon lighting, black lights, strobe lights, and lava lamps. Lighting fixtures and devices must be UL listed, in good working condition per original manufacturing, and of no greater than 75 watts.
  • Due to potential for fire, concealed extension cords and multiple-outlet adaptors are also prohibited. Residents may possess multiple strip outlets that are fused with at least 14-gauge wire, are UL approved, and are grounded.

Tampering

Tampering with any mechanical or electrical unit within residence halls is not permitted. Specifically, you must not tamper with or use without authorization any part of a residence hall elevator system; hall/apartment locking mechanisms, fire sprinkler mechanisms, and Residential Life safety signage (e.g., exit signs); refrigeration; heating; cooling; or computer/ethernet jack and cable connections.

Tampering with computers, including, but not limited to, the following, is prohibited:

  • Unauthorized entry into a file to use, read, or change the contents or for any other purpose.
  • Unauthorized transfer of a file (e.g., music, videos, media using peer-to-peer software).
  • Unauthorized alteration of a system configuration.
  • Unauthorized use of another individual’s identification or password.
  • Use of computing facilities or networks to interfere with the work of another student, faculty member, or University official.

Electrical Appliances

Having hazardous electrical appliances with open heating elements, cooking appliances or open flames is prohibited; this includes, but not limited to, toaster ovens, certain coffee pots, and certain space heaters. Large appliances are not permitted in individual rooms, including air conditioners, freezers and full sized fridges not provided by the University. Extension cords are allowed but are not allowed to run under floor mats.

Residence hall rooms are not wired to support the use of large electrical appliances (air conditioners or large fridges). Rooms will already have refrigerators. All appliances brought to campus must be in good working order. Please be sure not to overload the electrical outlets with adaptors or extension cords (all extension cords must be UL approved).

  • Residents may use electrical appliances within residence halls if the appliance does not have an open heating element, use grease or cooking oil, or have an open flame. Appliances with automatic turn-off timers are highly encouraged. Items that are not allowed include, but are not limited to: electric grills/griddles, hot plates and toaster ovens. Apartment buildings (Centennial and Evergreen) may use the items listed above in the designated kitchen area only.
  • Students may also bring one (1) microwave oven per room. The microwave must use no more than 700 watts. Extension cords must be UL approved. No other major appliances, including air conditioners or dishwasher units, are permitted in any hall.

Cooking

Skyberg & Heritage rooms are not equipped for students to safely and sanitarily cook. For the safety of all students, cooking is NOT permitted in residence hall rooms (Skyberg & Heritage). Cooking is permitted only in University-designated kitchen areas (e.g., apartment kitchens in Evergreen & Centennial) or residence hall kitchenettes

Students using the microwave, oven, or burners must remain in the kitchen the entire time for safety reasons. Students are to clean the kitchen and remove cooking equipment/utensils promptly after use. Dispose of your garbage properly. Students are expected to keep a clean area and dispose of garbage properly.

Weapons

Possession of guns, ammunition for any kind of weapons or weapons (including but not limited to paint, pellet guns, knives, darts, toy guns) are not permitted in student rooms or anywhere on residence hall rooms or apartments, premises with the exception of Centennial when checking in/out a gun, bow & arrows or other weapons. Weapons must be checked in and stored with the Residential Life Office in Centennial. Guns checked and stored in the Residential Life Office in Centennial must include an installed trigger lock. Contact your CA or Residential Life Office for complete guidelines.

Pets

Animals or pets are not permitted in the residence hall (fish in aquariums, 5 gallons or less, are the only exception).​ ​Guests of residents may not bring animals into any residence hall or apartment community, with the exception of service animals.

Special provisions are made for those students who have service or assistance animals. *Prior approval must be received before the animal can reside in the halls. Please contact the Disability Resource Center for further details. Upon approval, information is then required to the Office of Residential Life.

Illegal Entry/Exit

Entering or exiting illegally, improperly, without authorization, or during non-contract periods without proper permission, your or another resident’s room/apartment or any room/apartment or facility that you are not authorized to enter/exit, including alarmed exit doors, through any windows, is not allowed. Prying open any residential hall/apartment door using excessive force (rather than utilizing one’s key or fob) is strictly prohibited. Propping emergency exit doors without authorization is not allowed. Nonresident guests are prohibited from using residence hall laundry facilities. Residents will be held responsible for their guests’ behavior if they utilize these facilities.

Damage/Vandalism 

Damage/Vandalism  The environment in the residence halls and apartments is for the benefit of all residential community members. Vandalism and damages affect everyone through increased rates and a loss of facilities. Vandalizing, damaging, or destroying University property, or the property of students living in the hall, is prohibited. The use of nails is not permitted in rooms or apartments. Residents are also responsible for any damage or vandalism their guests may commit. Fees will be charged to your University account for damages that occur in your room/apartment, and/or for any excessive clean up, repair, or replacement required due to student behavior (e.g., removing screens from windows or bodily fluid clean up). 

Failure to Comply

  • Failing/refusing to correctly identify yourself or your guests is prohibited.
  • Failure to comply with the directives of University officials and their authorized agents acting in the performance and scope of their duties, including the directives of Community Advisers, Area Coordinators, Director, Administrative and Facilities staff, University staff, or law enforcement official(s), or another resident is prohibited.
  • Failure to complete or adhere to sanctions resulting from a student conduct process outcome will be considered a failure to comply. Sanction reviews will be completed each month by the Area Coordinator or Director. If you are found in violation, additional sanctions may be added.
  • Providing false information or obstructing an investigation is strictly prohibited.

Illegal Possession/Theft

It is prohibited for residents in the residence halls to possess without authorization, goods belonging to other residents or the residence hall/apartments (e.g., lounge furniture), including building signage (e.g., fire exit signs), dining center dishes and food items not designated as a carryout item by dining services.

Keys, Fobs and UCards

Your room key and security key (Fob) or Ucard are issued to you for your residence hall and room only. Residents are strongly encouraged to keep their keys and UCard/Fob with them at all times. Residents may not lend their key/security key or Ucard to any other individual for the purpose of allowing that person to enter the residence hall or room unescorted. If a key has been lost or stolen, it must be reported promptly to the Residential Life Office in Centennial Hall. A replacement fee will be charged for the key and to re-core the lock on the door. Unauthorized use, possession, duplication, or tampering of Residential Life locks/keys/fobs/Ucard access is prohibited. Please lock room doors at all times. Students locked out will need to contact the Residential Life Office to be let back into their room. Students will need to complete educational sanctions for repeated lock-outs.

Room keys will be issued to residents at the check-in time. There will be a $50 service fee for exchanging core and replacing key if lost and a $20 charge for lost security key/fob. Return your key and Fob to the Residential Life Office immediately after vacating.

Solicitation

Residential Life views the residence halls as a home, and is protective of resident privacy. Soliciting or conducting business in a residence hall/apartment complex, including from within your residence hall room, is not permitted. This includes approaching students with product(s), sliding information under doors, stopping students in the hall/apartment way, calling students, etc. Students are also prohibited from conducting business on University computer, internet, or telephone systems.

Furnishings

Residents are responsible for removing or disposing of, if necessary, any personal items they add to their rooms during the year. Furnishing, personalized such as sofas, futons. This includes any furniture they add or any bed lofting structures they build. University furnishings must remain in the room that it is originally from.

Sleep/Study Atmosphere

Residents deserve an environment in which to study, sleep, and socialize comfortably – and everyone has a different schedule. Courtesy Hours are always in effect and mean that no noise coming from your room or apartment should be significantly disturbing or have the potential to significantly disturb other residents. Noise levels must also comply with agreed upon or published and posted policies created within each
room/apartment, and in each community. Amplified sound, instruments, equipment, and groups of people should all be monitored to be at a reasonable level. Any request made by other residents to reduce or stop noise during courtesy hours should be followed immediately.
Quiet hours are in effect to give students reliable time to sleep and study. While quiet hours are in effect, no one should be able to hear noise outside of the room, apartment, or study area.

Quiet Hours are:
Sunday – Thursday, 11pm – 7am
Friday – Saturday, 1am – 9am

Residents can always address noise-related requests on their own. During Quiet Hours, hall staff can be reached by calling the CA on duty (218-289-0604) or the Centennial Front Desk (218-281-8531) to assist with quiet hour violations.

All residents and visitors are expected to adhere to Quiet Hours and Courtesy Hours. Residents are responsible for the actions of their guests.

Residence Hall Conduct Procedures 

The University of Minnesota Crookston and the Department of Residential Life and Security Services is committed to ensuring students who have been found in violation of a Community Behavioral Standard or University policy are provided with an appropriate space to dispute these findings. The following appeal process is designed to ensure that the appealing student, the victims, and the University representatives all receive the same opportunity to come to a meaningful resolution.

Residential Life Administrator - First Appeal (Informal) 
Once a student receives a Maxient violation letter, they must present a completed Petition of a Residence Hall Violation/Sanction appeal form before the appeal deadline outlined in the Maxient letter. These forms are available at the Centennial Front Desk or online on the Residential Life website under "Forms".

An informal appeal hearing will be set up with a Residential Life administrator to hear the first appeal. This is an opportunity for both the University staff person(s) and appealing student to explain both sides of the issue. The appealing student will have the option to bring up to two (2) witnesses to the hearing. Appealing students and their witnesses must be prompt in their arrival to the hearing.

Judicial Board Appeal - Second Appeal (Formal)

If the appealing student does not agree with the findings of the Residential Life administrator after the first informal appeal, the student will have five (5) business days after they are notified of the findings to submit another Residence Hall Violation/Sanction appeal form. This form must be turned in by the deadline in order for the student’s case to be considered by the Judicial Board for a formal hearing. This form must also include the names of all witnesses (maximum of 2) that will be present at the hearing. Only those witnesses that are listed on the form will be allowed into the Judicial Board hearing. 

The appealing student will work with the appointed Residential Life administrator in setting up the Judicial Board hearing date and time. The student will be notified via email at least five (5) business days before the hearing with the scheduled location, date, and time. If the appellant has an academic or other school related time conflict, they must notify the Residential Life administrator immediately to reschedule the hearing. The student may only reschedule the hearing one time. It is expected that the appellant will make every effort to attend their scheduled hearing.

If the appealing student does not attend their scheduled Judicial Board hearing, they will forfeit their right to further appeals. All complaints will then be directed to the Student Conduct Coordinator, who will have the authority to review the case.

The Residence Hall Judicial Board consists of on campus students and university faculty/staff. All Judicial Board members serve one academic year appointments beginning fall semester. The Board conducts appeal hearings for Community Behavioral Standard violations assessed by the residence hall staff. All on-campus residents are eligible for judicial board positions provided they meet college eligibility standards. (Full-time students maintaining a 2.25 GPA). Students placed on conduct probation are unable to serve on the Judicial Board.

The Judicial Board has the authority to hear cases concerning Residential Life residents and to determine whether or not a violation of the Community Behavioral Standards took place for any given incident.

Vacancies/Consolidation

When a vacancy occurs within your living unit, Residential Life reserves the right to fill that vacancy with a current resident.

If Residential Life has no eligible residents or no eligible applicants remaining on the housing waitlist, the remaining resident(s) in an under-occupied room/suite/apartment may be required to combine living space with other residents who also remain in an under-occupied room/suite/apartment or may be charged a higher rate for an under-occupied space (i.e. double as single rate). One or more of the remaining residents may be required to move.

Following steps will be followed to accomplish the consolidation:
The remaining resident(s) will be allowed five (5) days from Residential Life's notification that the consolidation process will take place to find another eligible roommate of choice or, if permitted, agree to pay a higher rate established by Residential Life for the room/suite/apartment (e.g., double as single).
If, after the five (5) day period, the remaining resident has not found another eligible roommate nor has not willingly (if permitted) agreed to pay the higher rate, the following will occur:

All residents will be ranked by date of original application to housing for the academic year and will be reassigned to an open space in the order of the resident with the latest application date being moved first.

All residents will be required to move within five (5) days of notification from Housing & Residential Life. Any resident failing to complete the move within five (5) days will be charged the higher rate retroactive to the date the room/suite/apartment became under-occupied.

Note: If, however, another roommate or room/suite/apartment is not available within the building, the higher rate will not be charged. In this case, Residential Life reserves the right to assign a student to that
room/suite/apartment should the need arise.

ROOM PRIVACY POLICY

Your room/apartment is considered private, and the residence hall/apartment staff may not enter it without your consent unless there is reasonable cause. Instances where hall/apartment staff may enter your space include: (1) for prearranged health and safety checks, maintenance, or repair; (2) to turn off electrical devices e.g., alarm, radio, TV; (3) in case of emergency; (4) when there is a clear and present indication that a crime is being committed; or (5) when University regulations are being violated. ​Maintenance/Safety inspections are made during breaks.

Break Housing

Residence halls will be available over semester break at $15 per night. Guests are not permitted during semester break or spring break.

Contract Period and Conditions

Sign the contract only if you plan to live in the hall for the entire academic year.

Application Procedure

  1. The Contract is a legally binding document. This contract is for the entire academic year. When the contract is signed, you will be held responsible for having read all information contained in this booklet.
  2. Because of high demand and a limited amount of space, contracts should be returned as soon as possible to the Office of Residential Life, University of Minnesota Crookston, Minnesota 56716-5001. The receipt of the contract and advance payment by the Office of Residential Life does not guarantee admission to the University or to a residence hall. The Office of Residential Life reserves the right to refuse any application for cause.
  3. Present residents are given priority over incoming students for obtaining halls and rooms of their choice during a specified priority period. They should apply for the hall of their choice during this time. Subsequent to the priority period, all new applicants must apply to the Office of Residential Life.
  4. The Office of Residential Life will make every reasonable effort to comply with the preferences indicated by the students on the contract. However, please realize that some halls fill more rapidly than others and that certain types of accommodations and options, e.g. singles and apartments, are in limited supply. Therefore, the choices indicated for specific hall, room numbers, room types, etc. must be considered as preferences only and assignment of any request may be made to any vacancy depending upon availability. We assume that the requested hall preference is of primary importance and will make assignments accordingly.
  5. When completing the contract, please rank, in order of your preference, the halls in which you wish to reside (“1” being most important).
  6. All contracts must be signed and completed correctly, and accompanied by a $50 non-refundable application/reservation fee or they will be returned. Students will be e-mailed their specific room assignments time permitting. When applicants cancel their contract prior to assuming occupancy in the residence hall, they forfeit their application/reservation fee. Cancellations must be made in writing.
  7. Returned checks are subject to a return check charge up to $30 per returned item.
  8. Sign this contract only if you plan to live in the hall for the entire academic year. Please refer to “Contract Period & Conditions” on page 21 for additional information.

CONTRACT CANCELLATION

A student may be released from his/her contract under the following conditions: Official withdrawal from UMC, Official graduation from UMC, or Legal marriage of the student.

A student may remain in the residence hall only as long as he or she is actively enrolled in regular registered courses at the University (a minimum of 6 credits). UMC reserves the right to deny housing to an otherwise eligible applicant or to remove a current resident if it determines that the individual’s presence in student housing would not be in his/her and/or the University’s best interest.

Check-in/Check-out Procedures

Residents are given a room inventory form upon check in and it is their responsibility to record damages/concerns and submit form within 48 hours. Any damages done by students during the year should be reported to Residential Life immediately. It is in the best interest of the resident to complete and return this form so that they are not held responsible for prior damage of their room. When moving within the residence halls students must secure approval from the Office of Residential Life, and then make an appointment to be checked out of their old room and into their new room with each respective Community Adviser. If leaving the residence halls, the student must be checked out by the Maintenance Coordinator who will assess damages. Failure to follow check-out procedures will result in a $50 improper check out fee. Appointments can be made at the Office of Residential Life. Due to the number of students leaving at the end of the school year, as the halls close, Residence Hall staff will assist in check-out procedures. Residents are responsible for damages that are not reported on the room condition sheet at check-in. When responsibility for damage cannot be determined, all roommates will be held responsible. Final determination of damages are determined after inspection and review by the Maintenance Coordinator. Failure to comply with the procedures explained above will result in a $50 improper check out fee. For further information and/or clarification, contact the Residential Life Office in Centennial Hall.